Administrative Assistant for ACS, Personal Ministries, and Sabbath School

Mission Statement: Empower every church member to actively participate in ministry, foster discipleship and spiritual growth within their communities, and promote the gospel's principles through vibrant Sabbath School programs and personal ministries.

Vision Statement: See every local church become a thriving center of spiritual renewal, community engagement, and discipleship, equipping individuals to live out their faith in service and love for others.

Position Overview: The Administrative Assistant for ACS, Personal Ministries, and Sabbath School plays a vital role in coordinating activities, facilitating communication, and managing essential administrative tasks under the guidance of the Director. This position ensures seamless operations, promotes alignment within the ministries, and fosters meaningful connections with team members and external partners.

Key Responsibilities

Organization & Coordination

• Facilitate effective communication and collaboration between the Director and Regional Coordinators for ACS, Personal Ministries, and Sabbath School.

• Assist with scheduling, creating agendas, and managing meeting logistics to ensure preparation and follow-up on essential action items.

  
  

Meeting Support

• Prepare for meetings by organizing agendas, logistics, and resources.

• Take accurate, detailed minutes to capture critical discussions, decisions, and actionable steps.

  
  

Documentation Management

• Maintain and organize ministry documents, prioritizing confidentiality and version control.

• Ensure accessible, up-to-date records for ACS, Personal Ministries, and Sabbath School.

  
  

Communication & Liaison: Serve as a communication link between the Director and team members to promote timely and transparent information sharing.

Event & Project Support

• Assist in planning and executing events by managing logistical aspects and coordinating communication.

• Provide regular updates to the Director on project progress and event preparations.

  
  

Administrative Collaboration: Support the Director and Regional Coordinators in various initiatives to enhance productivity and ministry impact.

Travel Expectations: Occasional travel may be required to support events, meetings, and special projects within the Southern New England Conference. Travel plans will be coordinated in advance with the Director, and necessary expenses will be reimbursed according to organizational policies.

Physical Requirements: 

• Ability to sit, stand, and walk for extended periods.

• Frequent use of hands and fingers for typing, writing, and handling office supplies.

• Occasional lifting or carrying of items up to 20 pounds.

• Visual acuity to read computer screens, documents, and spreadsheets.

• Clear verbal communication for phone calls and in-person interactions.

• Regular use of standard office equipment, such as computers, printers, and copiers.

Qualifications & Skills: 

Education:

• A high school diploma or equivalent is required; a Bachelor’s degree in a relevant field is preferred.

• Certifications in administration or office management are a plus.

Experience: Prior administrative experience is preferred, with specific qualifications evaluated by the Director based on demonstrated skills and competencies.

Core Skills

• Organization & Time Management: Ability to manage tasks, schedules, and priorities effectively.

• Communication: Strong verbal and written communication skills for professional interactions.

• Attention to Detail: Proficiency in data entry, document preparation, and proofreading.

• Technical Proficiency: Competence in office software (e.g., MS Office, Google Workspace).

• Customer Service: Professional and efficient in supporting team members and engaging with external contacts.

• Problem-Solving: Proactive in identifying challenges and contributing to improvements.

• Confidentiality: Maintains discretion in handling sensitive information.

• Adaptability: Flexible and responsive to dynamic ministry environments.

Evaluation: The Director will conduct regular feedback and performance evaluations to ensure alignment with organizational goals and continuous professional growth.

Benefits Offered: 

• Basic Life Insurance 

• Long Term Disability